In the following article, we shed light on Oracle NetSuite solutions including the ERP system. You will meet the next generation of business apps that unleash the potential of every organization providing the latest technologies. Below, we shed light on what the platform is and how to connect your Magento 2 website to it. We’ve already posted a small overview of Oracle NetSuiteand now would like to say a few more words about the solution. If you are looking for a tool to integrate multiple aspects of your e-commerce business into a single system, you’ve come to the right place. Below, we shed light on the digital transformations provided by Oracle NetSuite ERP – one of the major platforms along with Microsoft Dynamics 365 Business Central.
The platform is designed to combine a scalable enterprise resource planning system with multiple other tools required for successful business management. There are numerous reasons why Oracle NetSuite is so cool. If you are familiar with all the benefits and came here to find a Magento 2 Oracle NetSuite ERP connector, follow the link below. You will discover a solution that enables the most natural integration between the two systems: fully automated data transfers on the basis of API connections.
Below, you will discover how different businesses can leverage Oracle NetSuite.
Oracle NetSuite for businesses of all sizes
Oracle NetSuite offers solutions for businesses of all sizes. It doesn’t matter whether you run a small enterprise or manage a market giant – the platform is designed to satisfy everyone’s needs. All solutions are divided into four groups according to a business type:
Fast-Growing Businesses– use a single, unified, cloud-based platform that combines tools for Financials and Accounting, Omnichannel Commerce, Order & Inventory Management, Sourcing, Procurement, CRM, Sales & Marketing, Warehousing, and of course Customer Support. NetSuite scales great with your fast-growing business;
Midsize Businesses – get an efficient cloud-based platform that eliminates on-premise IT costs; integrated ERP, CRM, and e-commerce suites, real-time dashboards and analytics, support for mobile access, frequent updates, and numerous possibilities to customize the solution.
Investment-Backedcompanies have unique demands that are fully satisfied by Oracle NetSuite. Operating under accelerated timelines and aggressive budgets, they have unique management structures. To support them, NetSuite provides executive alignment throughout the entire business lifecycle, from pre-funding to exit.
The Biggest Enterprises can also leverage Oracle Netsuite. The platform enables the world’s largest companies to solve their biggest challenges: merges, acquisitions, and divestitures; business insights unification; the discovery of new products, markets, and channels; as well as business model innovations.
Oracle NetSuite for all industries
Just take a look at a few industry-specific solutions by Oracle NetSuite:
Energy. Power generation, transmission, distribution and other aspects of running an energy company with absolutely new efficiency are possible with NetSuite. Manage the entire energy business in the cloud all within a reasonable economic cost of ownership brings absolutely new opportunities.
Financial Services. If you provide financial services, Oracle NetSuite will also help you a lot. Connect your business to the platform to meet increasing regulatory compliance demands, ensure high levels of operational controls, and manage your global operations and multi-subsidiary locations.
IT Services. Get the most in-depth insights into the life of your IT company with NetSuite. Monitor important metrics on custom dashboards and make only the most efficient decisions.
Manufacturing. Integrating your manufacturing and business processes is no longer a problem. NetSuite lets you connect work orders, assembly, BOM, and demand-based replenishment into a single system.
Retail. If you run a multi-channel, multi-location retail business, Oracle’s solution is also a must. Combine e-commerce, POS, and order management with marketing, inventory, financials, and customer support within the same platform.
Transportation & Logistics. And you will easily gain complete visibility into your global operations and multi-subsidiary locations. NetSuite offers access to superior technology without traditional overhead costs.
Wholesale Distribution. With Oracle, you will get one powerful application to run your entire distribution business. Cut your distribution software, IT procurement, and overhead reaching new milestones.
If you think that Oracle NetSuite is aimed at certain professionals of a certain level – you are mistaken. The platform provides tools for everyone in your company. We will explore its backend below to show how user-friendly and intuitive the solution is.
As for role-specific tools, they are divided into the following four groups:
CEO. As a CEO, you can focus on revenue and company growth, reduce costs, re-evaluate and reinvest in the workforce, focus on customers and improve profitability with NetSuite. Increasing business value through financials, product quality, and company reputation is another aspect of the platform. Besides, you can execute an expansion strategy while maintaining a cost-effective organization.
CFO. As a CFO, you get an improved way of controlling financial reporting, audit and compliance, planning, treasury, and capital structure. With NetSuite, you can manage core business processes with a single interface. Save costs, manage risks, and drive productivity in a revolutionary new way.
Controller. Control how finance areas support the demand to meet a wider set of expectations. With NetSuite, you will get improved business results, optimizing financial processes. And don’t forget about the opportunity to reduce costs and increase productivity by eliminating time-consuming manual processes.
CIO. Become more versatile and attuned to business strategy. Streamline the innovative way of leveraging emerging technologies and business models in the value chain and ensuring seamless upgrades and the latest industry achievements.
Now, let’s take a look at the core Oracle NetSuite Products. We don’t want to bother you with endless descriptions, so you can find more information about each product by following the corresponding link.
Enterprise Resource Planning (ERP). Oracle NetSuite ERP is a modern, scalable solution designed to run all major back-office operations. An essential aspect is the ability to manage financial business processes in the cloud. Financial management and planning, order and production management, supply chain management and fulfillment, procurement, and many other key business areas are covered by NetSuite ERP.
Global Business Management (OneWorld). Oracle NetSuite OneWorld is another product that is worth your attention. Being an integrated and unified platform, it is designed for financial management and planning, supply chain management and fulfillment, order and production management, procurement, and many other key business areas across a multinational and multi-subsidiary company.
Customer Relationship Management (CRM). Get a real-time, 360-degree view of your customers and leverage a seamless flow of information across the entire customer lifecycle with Oracle NetSuite CRM. The solution delivers everything you need for effective customer lifecycle management. Marketing and opportunity management, customer upsell, renewal, and services are just a few features to list.
Professional Services Automation. Oracle NetSuite PSA lets you leverage complete web-based professional service automation. It means that you can efficiently streamline resource management, project accounting, and timesheet/expense management. Note that all these and other features are tightly integrated with other NetSuite’s products.
OpenAir. As for this product, it is cloud-based service automation which supports the entire services organization with real-time visibility and anytime, anywhere access. Improve project management and automate your billing and invoicing process with Oracle NetSuite OpenAir. Besides, it introduces an opportunity to optimize revenue and profitability reporting.
Omnichannel Commerce (SuiteCommerce). Get all the necessary B2B and B2C tool in one place with SuiteCommerce. This product provides a commerce platform that enables businesses to leverage multiple channels delivering engaging and personalized shopping experience. Synchronize ecommerce, POS, and back-office systems. Need more integrations? Try Improved Import & Export.
Business Intelligence. As you might have guessed from the product’s name, NetSuite Business intelligence is about built-in, real-time dashboards, reporting, and analysis. It combines all parts of your business, gets the corresponding data, and provides you with the most in-depth insights into the way your company works.
Reasons to choose Oracle NetSuite
Let’s see what arguments Oracle makes for NetSuite. While several years ago scalability was a serious competitive advantage for any ERP, it is a must-have feature now. According to the company’s official website, NetSuite scales with your company as your business evolves from pre-revenue through IPO and beyond. Thys, even the smallest company can rely on Oracle to accelerate its business growth.
The built-in flexibility of NetSuite is another thing we’d like to draw your attention to. The platform provides the ability to scale up, spin-off, and adopt new business models with ease. NetSuite’s flexibility lets you do it all without any headaches keeping your configurations and customizations with every upgrade.
ERP – the main reason to create this article – will rapidly become your core business system increasing the efficiency of customer-facing commerce experience. Since we’ve described it above, let’s proceed to another benefit of NetSuite.
Another important aspect of the platform is its native business intelligence. Due to real-time analytics, you can always find the most suitable solutions and make well-informed decisions. Vital business data is always displayed from within the system helping you do your daily duties.
Pros & Cons of Oracle Netsuite
While the benefits above are provided by Oracle itself, we’ve decided to explore what other people say about NetSuite. Luckily, there are websites like SoftwareAdvice, which help us get a better understanding of various solutions. Below, you can see some pros and cons of using the system provided by its customers.
The average rating of NetSuite is 4.1 on the basis of 46 reviews. It is quite easy to use (4/5) and provides decent functionality (4/5), but customer support has a room for improvement (3.5/5). Users also think that it is not worth its money for 100% – the rating is 3.5/5.
According to Ray from Call One, Netsuite has met the needs of his company in the ERP migration and has a robust CRM/e-commerce capabilities. The author highlights the following positive aspects of the platform. Firstly, it combines an ERP/CRM and e-commerce system within one platform. Secondly, everything is available in a cloud increasing the usability of the software. Thirdly, you get your software updated twice a year. Thus, the software evolves and gets better and better.
As for negative aspects, Ray says that there are too many capabilities and many of them require additional customizations and, as a result, expenditures of time and money.
According to Megan from Tenex Corporation,NetSuite is very user-friendly, and we cannot argue with this statement. Besides, it provides customizable reports. Megan also highlights the fact that it’s a cloud-based software so that you can use it anywhere!
The author also complains that the software is so robust. Therefore, the initial setup takes awhile to customize the screens to make them suitable for your needs.
Sagit from Candywirez refers to the extensive functionality of NetSuite in the context of a positive feature. According to this user, Netsuite’s functions make any business run easily and smoothly. Besides, the program is very user-friendly – others also highlight this aspect. At the same time, Sagit also says that it can get a little confusing to set up you Netsuite the way you want it. Due to a wide variety of options, customizing your homepage can get a little bit tedious.
Daniel from Netfortris also thinks that the system is easy to use. Besides, it offers great reporting features and an excellent overall experience. Cloud nature is also a plus. As for negative moments, Daniel complains about lacking product support. Fulfilling a request takes a long time.
Amy from Floracopeia says that NetSuite is excellent for tracking stats and employee accountability on tasks. But some difficulties may occur when you create manufacturing work orders in bulk. For instance, the system duplicates them or pulls up ones that are out of stock.
Amanda from Jonathan Adler likes NetSuite for the ability to keep track of product SKUs, customers, and inventory – all in one place. Another positive aspect of the system is the ability to run reports and check stock in the easiest manner.
The biggest problem occurs when customers are entered in multiple times – you have to edit this manually.
According to Stephanie from Specified Components Company, the two most substantial benefits of NetSuite are the ability to create custom reports and track profitability and commissions. As for negative aspects, they include interactions with the interface that don’t seem to be logical but note that most customers emphasize the usability of the platform, so this drawback is very individual.
Sahil Vijay from Vijay Holdings LLC describes the solid performance of NetSuite and highlights its cloud nature, user-friendly interface, and top-notch security as positive aspects. As for negative moments, the platform is costly and takes a long time to implement. Besides you have to do that through a third party reseller.
Now, let’s figure out the pros and cons of using Oracle NetSuite.
Ease-of-use. NetSuite is extremely intuitive, so you can start using it without any technical skills. Of course, it takes a little time and practice to learn the system (especially its reporting part), but for most tasks, it is as easy as using the search box at the top.
Cloud nature. Many users highlight the cloud nature of the platform. It makes the whole system available anytime anywhere. Besides, it is relatively easy in comparison to other similar systems.
High scalability. Oracle NetSuite is built to scale with the company growth. You can start as a small entrepreneur and rise to completely new business dimensions using the system on every stage of your development.
Reporting and audit. The advanced reporting system may be hard to configure, but when it is tailored according to your needs, all the necessary insights are displayed in the most user-friendly manner. At the same time, you can run the most in-depth audit of what’s going on within the company, since NetSuite allows tracking changes by user, change type, date/time, etc.
Advanced customization. NetSuite is highly customizable providing almost endless possibilities. At the same time, the standard functionality is suitable for many businesses. But if you want to change the way the platform works by default, it is not a problem.
Automation. NetSuite allows businesses to automate multiple aspects of a daily routine, for instance, intercompany elimination processes at month’s end. Thus, you can eliminate tons of manual work!
Integrations. NetSuite is good at integrating with other products and external systems. And you can easily connect it to Magento 2 with Improved Import & Export. Note that some integrations are available by default!
Commissions. While NetSuite is oriented at businesses of all sizes, it may be too expensive for small and middle companies. Furthermore, there is still lots of manual adjustments you need to do before paying.
Reporting. NetSuite reports are potent, but you often have to spend lots of time configuring them. Sometimes designing a new report is less intuitive than you might have expected. The data for it may come from two different sources making it difficult to combine everything. Thus, you need to run separate reports and then mix them in a third-party system.
Customizations. The great customization capabilities of NetSuite are at the same time its big drawback because it is often difficult to track and maintain custom workflows and scripts especially when you implement changes. The more you customize the system, the more you need to keep documentation for reference. But this situation is typical for every custom project, so it is not NetSuite’s fault for 100%.
Configuration. As mentioned above, you have to spend lots of time and effort configuring the system. The process is not as complicated as in the case of many similar solutions, but it is not reduced to a few clicks. Robust enterprise software requires enough attention before it is able to do all the work for you.
We’ve also dug through multiple other reviews, but every user says about very specific disadvantages of Oracle NetSuite. Depending on a particular business case, you may or may not face specific problems, so for someone working with NetSuite is seamless while the others face a different number of inconveniences.
Oracle NetSuite Admin Exploration
The first thought you get after logging in is ‘what the hell is going on here?’ The dashboard of NetSuite is way more complicated than the one you got used to in your Magento admin.
The homepage contains lots of blocks and windows with various data related to either your company or the system itself. You need some time to figure out the logic of blocks, but then the interface becomes more familiar, you feel more comfortable.
When you scroll down, there is a block with settings that allow personalizing your dashboard, setting preferences, and configuring other parameters. Some shortcuts are available nearby as well.
Also, note that the top menu acts as a sticky element allowing you to switch between different sections of Oracle NetSuite in a fast and intuitive manner.
Now, let’s look at each part of the menu individually. Although there are many sub-sections there, we’d like to draw your attention to the main pages only. More detailed exploration of each section will be available via standalone posts lately. You will find the corresponding links in this article below.
The Activities section contains various events and tasks. You can create new ones as well as view them on a calendar. The part seems pretty straightforward, but we will dive deep into its structure in another article.
In Transactions, you will find a HUGE list of links divided into the following sections: Bank, Sales, Employees, Quota/Forecast, Purchases, Billing, Inventory, Financials, Payables, Customers, Manufacturing, and Management. In addition to Transaction Links, you can also streamline Transaction Search and Recent Records.
Under Lists, you will find the following List Links categories: Accounting, Relationships, Mailing, Supply Chain, Marketing, Search, Employees, Web Site, and Mass Update. Search and Recent Records are available here as well.
A wide variety of reports is impressive. NetSuite offers hundreds of them divided into 21 sections. Besides, you can leverage recent reports without looking through the whole list of available items.
And this is how your file cabinet in the Documents section looks:
We will describe it in more detail in a separate article.
The Setup section provides the ability to configure your NetSuite account according to your preferences:
If you want to implement more complex changes, the Customization section is under your disposal:
If any issues occur, leverage the Support section:
As you can see, Oracle NetSuite is a quite complex system, but the more time you spend exploring its divisions, the better understanding of what’s going on there you get. Below, you will find links to our guides dedicated to each section of the system and its integration with Magento 2:
As we’ve already mentioned, you can integrate Magento 2 with Oracle NetSuite using the Improved Import & Export Magento 2 extension. Our module connects the two systems via API. Besides, you can create schedules for automated data exchanges as well as solve the problem of different attribute standards leveraging predefined mapping presets. Follow the link below and contact our support regarding the Magento 2 Oracle NetSuite ERP integration:
Improved Import & Export Magento 2 Extension Features
To describe the Magento 2 Oracle NetSuite ERP integration in more detail, we’d like to draw your attention to the Improved Import & Export features that simplify the procedure. With our module, you can completely revamp the default import and export functionality of the platform avoiding many basic inconveniences. The most important fact related to the use of our plugin in the integration is that all information can be transferred between Oracle NetSuite ERP and Magento 2 automatically and different external attributes and their values – matched to ones used internally. Besides, our plugin allows using multiple file formats for other integrations, and all entities – for migrations! As a result, you effortlessly connect Magento 2 not only with Oracle NetSuite ERP but any external systems.
Automated Import & Export
To synchronize Magento 2 with Oracle NetSuite ERP, you need to implement regular data transfers. As for the Improved Import & Export extension, it provides you with the ability to avoid your daily duties related to them. The module allows automating data flow to and from your store in two different ways: via schedules and event-based triggers.
Schedules are the most intuitive and straightforward way of automation. Data transfers between Magento 2 and Oracle NetSuite ERP or other systems run in the background according to the specified plan. Being based on cron, they let you create fully independent import and export jobs that connect your e-commerce store to Oracle NetSuite ERP. The Improved Import & Export Magento 2 module offers several options, such as custom intervals, customizable predefined update schemes, profiles with no schedules, and asynchronous data transfers (launch every scheduled profile manually whenever you want). The following gif image shows how to configure a schedule:
Event-based triggers are the second huge improvement provided by the Improved Import & Export module when it comes to data transfers automation. Use the following algorithm to establish data transfers between Magento 2 and Oracle NetSuite ERP:
Create a trigger;
Connect it to an event;
Link an action to a trigger to launch it automatically.
If data from Oracle NetSuite ERP contains third-party attributes, you can easily map them to ones used in Magento 2 to automate data transfers. If you don’t do that, you won’t import any data to Magento 2 since the platform does not support external attributes and vice versa. What about the default tools?
If you use them, this procedure takes lots of time and effort since it is necessary to apply changes in a file editor repeating the same actions every time a new update is required. As for the Improved Import & Export Magento 2 extension, it radically simplifies the synchronization of Oracle NetSuite ERP and Magento 2 with the help of the following features:
Use our module to solve the problem of different attribute standards without headaches and enable the Magento 2 Oracle NetSuite ERP synchronization in the most intuitive way with mapping presets – predefined mapping schemes that eliminate manual attributes matching.
Our extension can do all the necessary changes automatically. It analyzes the input data file transferred from Oracle NetSuite ERP, discovers third-party attributes, and matches them to the ones used in Magento. You only need to select a matching scheme suitable for your migration. The process is shown below:
Importing data from Oracle NetSuite ERP to Magento 2 can also be enabled by mapping external attributes to the corresponding internal ones. And you do everything right in the Magento admin! The Improved Import & Export module offers a unique matching interface which provides full control over matching: you map external attributes to the corresponding internal ones in a special grid enabling the data transfer. This feature lets you forever forget about doing the same things in a data file. Here is how everything works:
As for the “Default Value” column, it plays an important role in attributes matching when you transfer any data from Oracle NetSuite ERP. The column is designed for values, which are provided to all items of a corresponding attribute. For instance, to transfer product data from your Oracle NetSuite ERP, you can replace multiple old categories with a specified one. Type a hardcoded value containing a new store view in the “_store” attribute, and the Improved Import & Export extension will replace the third-party catalog elements with the chosen one.
Also, note that similar opportunities are possible when you export data. If Oracle requires some specific attributes, you can map native Magento 2 designations to them creating fully suitable output.
Attribute Values Mapping
Besides, the Improved Import & Export Magento 2 extension offers a separate interface for attribute values mapping that provides the ability to simplify the Magento 2 Oracle NetSuite ERP synchronization. With our module, external designations will no longer interrupt transfers. Сhoose an external value from Oracle NetSuite ERP and specify the internal one from Magento 2 as a replacement. Repeat the procedure until all third-party designations are mapped to ones utilized in the new one. Note that the created schemes will be saved and applied for further updates. You will find more details in this article: Attribute Values Mapping.
Attribute Values Editing
If attribute values mapping is not enough, streamline attribute values editing while transferring data from Oracle NetSuite ERP or other systems to your Magento 2 store and back. It is another feature of the Improved Import & Export module that makes the synchronization more merchant-friendly. To modify attribute values in bulk, use the following rules:
Category mapping is a feature developed for product data transfers to Magento 2. Oriented at product import processes, it lets merchants match external categories to ones used internally. As a result, much fewer difficulties occur while products are transferred from any external systems. The Improved Import & Export module allows mapping external product categories to ones used in your catalog in the following way:
To create new categories in the import job, you only have to choose a parent category and specify a new one. Thus, the extension will link products to it during the import process. You can find more information about this feature here: Category Mapping.
Attributes On The Fly
And if an external data file lacks attributes, the Improved Import & Export Magento 2 extension provides the ability to create them on the fly via the following general form:
As for the extended connectivity options of our module, they are designed to improve all data transfers and simplify the Magento 2 Oracle NetSuite ERP integration. With Improved Import & Export, you can leverage new file formats and two alternative ways of transferring data between your e-commerce store and external systems. Besides, it can move all Magento 2 entities if you want to migrate, while the default Magento tools support only several options.
Multiple File Standards
Our tool supports data transfer on the basis of CSV, XML, JSON, ODS, and Excel files. Another feature that essentially simplifies data transfers between Magento 2 and other platforms is support for compressed files. Our module knows how to unpack them automatically while the default tools work with uncompressed CSV only! As a result, you can eliminate multiple procedures including the necessity to unpack archives and convert data files into CSV.
Multiple File Sources
The following file sources can be leveraged to import and export data files between Magento 2 and external systems:
FTP/SFTP. Transfer data files using a local or remote server.
URL. A direct URL can be used to import a data file as well.
Alternative Ways of Import & Export
As for the alternative ways of import and export, they are not represented in Magento 2 by default. Direct API connections and intermediary services enable multiple new integrations. To connect Magento 2 to Oracle NetSuite ERP, the Improved Import & Export extension provides the ability to leverage APIs. Our module supports REST, SOAP, and GraphQL. All API connections are fully compatible with the extension’s features, so you can streamline mapping, schedules, and attributes on the fly.
As for the intermediary services, our module works with Google Sheets, Office 365 Excel, and Zoho Sheet. Although they cannot be utilized in the synchronization of Oracle NetSuite ERP and Magento 2, feel free to leverage them for integrations with other systems. The following image shows how to use Google Sheets to move data to Magento 2:
The video below displays our extension in action:
As you can see, Oracle NetSuite is a complex system with lots of powerful features and interfaces. It is designed to combine all parts of your business within a single platform automating multiple processes and increasing the efficiency of your enterprise. Due to the Improved Import & Export extension, you can seamlessly integrate Magento 2 with Oracle NetSuite ERP or other company’s products. Follow the link below and contact our support to get more information: