Todoist Review 2023: An Essential Task Management Tool

- E-Commerce

Third-party extensions are essential for maximizing the potential of every eCommerce store. This extension’s potential applications range from project and team management to AI’s potential for copywriting. Today, we’ll examine Todoist, one of the task management applications. This task management tool can assist you in organizing and setting priorities. We have already reviewed this kind of platforms, like Notion. We’ll now go over Todoist’s features, costs, competition, and other factors.

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What is Todoist?

Todoist is, in essence, a task management tool. Its main objective is to aid in the organization and prioritization of your tasks and projects. Todoist helps users stay on top of their to-do list, boost productivity, and accomplish their objectives with its user-friendly interface and robust features. Todoist offers a complete solution that can assist you in achieving your objectives and getting things done, whether you’re looking to boost your productivity, stay organized, or streamline your workflow. 

Benefits of Using Todoist

Let’s examine the advantages of using Todoist.

  • Project Management. You can manage their tasks and projects with Todoist, as well as schedule, prioritize, and monitor their progress. 
  • Collaboration. You will be able to share tasks and feedback while working cooperatively on projects with others. 
  • Productivity. The platform’s user-friendly interface, adaptable task organization, and reminders support users in staying on top of their to-do list, boosting productivity, and accomplishing their objectives. 
  • Integrations. You can simply integrate their task management with the tools they use every day thanks to Todoist’s integrations with a variety of well-known services and tools. 
  • Mobility. With Todoist, users can access their tasks from any location and maintain their organization while on the go. It is available on all popular platforms, including desktop, mobile, and the web.
  • Customization. With the use of themes, filters, and labels, you can modify Todoist experience to meet unique requirements and taste.

Todoist Pricing & Plans

The platform generally does not request a significant sum of money. For a fair sum of money, you can use it. You have three standard pricing options with Todoist.

  • Free. For starters with such features as
    • Active projects
    • 5 collaborators per project
    • 5 MB file uploads
    • 3 filters
    • 1-week activity history
  • Pro. This $4/month plan is for users who want more functionality and access to more projects. It goes with such features as
    • 300 active projects
    • 25 collaborators per project
    • 100 MB file uploads
    • 150 filters
    • Reminders
    • Unlimited activity history
    • Themes & auto backups
  • Business. For teams with lots of projects and tasks, this strategy makes sense. You can purchase it for $6 per month and benefit from features like
    • Everything in Pro
    • 500 active projects per member
    • 50 people per project
    • Team inbox
    • Team billing
    • Admin & member roles

Todoist Features

Todoist provides a lot of useful features for effective task management. There are no extraneous or pointless tasks for you to perform here. Just what you require. Todoist, however, is not for large businesses with lots of challenging projects

Task Manager

When you first open Todoist, the first feature you should take note of is task creation. There is an Add Task button that is prominently displayed on the dashboard. Simply click it and enter any task you desire. The following step is to give this task a deadline. Any future date is possible, but you’ll see some suggestions for today, this weekend, and the following week. If you’re unsure, leave it with no due date. Additionally, you can add a priority and a reminder for this task.

You can schedule tasks for today, the upcoming month, or your inbox.

Filters & Labels

The capability to create labels and filters for tasks is another useful feature. For tasks, you might designate the label “Write.” You will realize that this task involves writing. Same thing with filters. 


The following function to be aware of is adding Projects. To distinguish these projects from one another, color-code them. A Todoist project is a collection of tasks organized under a single heading. Each project allows for the addition of an unlimited number of tasks and subtasks. Similarly, you can rearrange the tasks by dragging them to the desired location. You can set reminders in the app for each task, but the free version lacks this functionality. Email notifications, push notifications, or SMS alerts are all possible delivery methods for the reminders. 

Sorting through your dashboard’s tasks manually can be difficult if there are a lot of them. However, Todoist has the Filters feature to assist you in doing this, as we already mentioned. With the help of this feature, you can create your own task views based on particular criteria like their due dates, the projects they belong to, and the users they are assigned to.

Mobile App

Todoist is a web-based task management tool, but it also has an app (available for iOS and Android) that greatly simplifies our ability to be productive. For many users, this feature is very convenient.


You can easily set reminders for tasks, so don’t be concerned about forgetting them. This is yet another wonderful attribute of this task management program.


It’s possible that you want to share your project list with your team, or perhaps you’re working on a project for school where you need to assign work. On Todoist, collaboration is incredibly easy and productive. You must invite the person to collaborate before they can begin creating a Todoist account and joining you. You can assign tasks, make subtasks, add remarks, set reminders, and more. Todoist is used by businesses to design integrated team workflows.


Todoist provides themes to add interest to your to-do list. As of right now, you can choose from 13 different colors (all solids), depending on your preferences.


Each task management tool must have integrations. This makes it possible to import and export data from other sources and makes it possible for you to further organize your day. Todoist offers fantastic integration opportunities like:

  • Alexa
  • Google Calendar 
  • Google Chrome
  • Evernote
  • Gmail
  • Microsoft Edge
  • Microsoft Teams 
  • Jira
  • Pipedream
  • Planner 
  • and many others

Todoist Alternatives

Todoist might not be right for you. Let’s now examine a few platform alternatives. 


An alternative to Todoist is the project management and productivity platform ClickUp. Similar task management features are available, including the ability to create tasks, projects, and to-do lists and to collaborate with team members. However, ClickUp sets itself apart from Todoist with a variety of extra features, such as:

  • Programmable dashboards. Users can build personalized dashboards to view all of their tasks and projects in one location, quickly manage their work, and set priorities. 
  • Advanced task management. Comprehensive task management features like task dependencies, time tracking, and advanced reporting are available through ClickUp. 
  • Multiple views. For various project management approaches, the platform offers a variety of views, such as list view, calendar view, and Gantt chart view. 
  • Integrations. It is simple to integrate task management with the tools users already use thanks to ClickUp’s integrations with a variety of well-known tools and services. 


Todoist can be replaced by the project management and productivity platform Trello. Trello offers a flexible solution for organizing and prioritizing tasks and projects with its visual and card-based interface. It has tools for real-time team collaboration, customizable labels, due dates, and attachments, and task management features like due dates and due dates. Trello also has mobile apps for managing tasks while on the go and integrates with widely used programs like GitHub, Slack, and Google Drive. Additionally, “power-ups” from Trello give boards additional features like voting and calendars. Overall, Trello provides a collaborative and visual approach to task management that can be a great substitute for those seeking an alternative to Todoist.


Asana is a platform for team collaboration and project management that provides an all-inclusive method of setting up and managing tasks and projects. It offers tools for in-team collaboration in real-time as well as features for users to create tasks, projects, and to-do lists.


Notion is a productivity platform that serves as a flexible alternative to Todoist for task management and organization. It offers a unique blend of note-taking, task management, and project management features that make it an all-in-one solution for productivity. Notion’s key features include customizable pages, real-time collaboration, integrations with popular tools and services, a mobile app, and advanced formatting options. The platform’s ability to handle a variety of content types, including notes, tasks, projects, databases, and calendars, makes it a versatile solution for organizing information. 

Todoist Pros & Cons


  • Project management is adequately supported by the free plan
  • Automatic and dependable syncing 
  • Easy-to-use natural language for task creation, planning, and ranking


  • For the free plan, certain crucial features like reminders and automatic backups are not available
  • User roles are only accessible in the Business plan

Final Words

Todoist, a powerful and user-friendly task management tool, provides a variety of features and integrations that are intended to aid users in organizing and prioritizing their tasks and projects. Todoist is a great option for individuals and teams looking for an all-inclusive task management solution because of its straightforward and intuitive user interface, cross-platform compatibility, and reasonable pricing options. Todoist offers a range of capabilities that make it an invaluable tool for anyone looking to increase their productivity and stay organized, whether used for individual task management or as a team productivity tool.

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What is Todoist?

Todoist is a popular productivity and task management tool that helps users organize and prioritize their tasks and projects.

How does Todoist work?

Todoist allows users to create tasks and projects, set due dates and priorities, and manage their tasks and projects through a simple, user-friendly interface.

Is Todoist free?

Todoist offers a free basic plan, as well as paid premium plans with additional features and capabilities.

Can Todoist integrate with other tools?

Yes, Todoist integrates with a range of popular tools and services, including Google Drive, Slack, and Trello, making it easy to integrate with the tools users already use.

Is Todoist suitable for teams and organizations?

Yes, Todoist offers collaboration features and integrations that make it a good choice for teams and organizations looking for a task management solution