How To Use Customer’s VAT ID In Shopware 6

Shopware 6 offers various opportunities for using a customer’s VAT ID in your e-commerce business. First of all, you can access it in your administration. Shopware 6 provides the ability to view and edit VAT ID information here. The same opportunities are possible for the frontend. Your registered buyers can apply changes to VAT ID through a customer account. Also, you can output a VAT ID on invoices as a store administrator. Let’s take a look at all these e-commerce chores. You can find more useful materials about Shopware 6 here.

Note that we provide Shopware integration with external platforms. Contact our support for further information or try our Improved Import, Export & Mass Actions.

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VAT ID defined

VAT ID is a value-added tax identification number. This identifier is used in many countries all over the globe for value-added tax purposes. Usually, you can always verify it online at official websites. From the e-commerce perspective, only commercial customers need to provide a VAT ID. Shopware 6 hides the corresponding input fields for private customers. Therefore, you need to enable the Show selection between commercial and customer account option in the settings of the Login / Registration area to enable customers to register as B2B clients. The following gif image shows how to get to the corresponding admin area:

You can see the desired setting below:

Read this article: Shopware 6 Login / Registration Settings for further information.

How to show and edit VAT ID in the Shopware 6 admin 

If B2B accounts are enabled on your Shopware 6 website, and you already have registered commercial clients, you can find their VAT IDs on a customer overview screen.

You can view a business customer in Shopware 6 as follows:

1. Go to the Customer Overview screen;
2. Open the context menu for a commercial customer you want to view;
3. Choose View. 

The detailed overview contains all the data about your B2B client divided into the following three sections:

• General;
• Addresses;
• Order.

The customer VAT ID is stored under the General tab. It is necessary to activate the edit mode to see it.

The editing window displays the VAT ID. You can change it and save it.

How to display and edit VAT ID in a customer account in Shopware 6

As a customer, you also get access to your VAT ID information in Shopware 6. It is stored straight in your customer account in the general profile information. You can view and edit your VAT ID in the overview by clicking the Change profile button.

You can adjust your VAT ID and save the change as a commercial customer.

Output VAT ID on the invoice

In earlier Shopware 6 versions, it was necessary to edit an invoice template to add a VAT ID. Starting from Shopware 6.3.5.0, the system adds it automatically. Therefore, it is necessary to disable the previously made adjustment to the document template to avoid a situation when the ID is printed twice.

How to Import Customers to Shopware 6

If you need to transfer already registered customers to your Shopware 6 website along with their VAT IDs, you’ve come to the right place. With the Firebear team, there is no need to manually recreate all the related information. You can simplify and automate this process. Contact our support for more details and try our Improved Import & Export Extension for Shopware. It lets you import any entity to Shopware 6.

Furthermore, it is possible to create a schedule of updates for recurring import and export processes. As a result, all data transfers are launched automatically according to the specified time frames. You also get mapping presets or schemes that teach the system to treat unsupported data. Specify what replacement to use, and the module will do all the work for you, transferring commercial customers with VAT IDs. Please, consult our specialists regarding moving customers to Shopware 6 before using the extension.

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