How to Export Data from BigCommerce to Google Sheets

- BigCommerce, Our extensions

BigCommerce Google Sheets Import

Today, we delve into a significant enhancement to BigCommerce’s functionality – the integration of BigCommerce with Google Sheets. This integration marks a significant expansion of your e-commerce website’s capabilities, both in terms of data import and export processes.

By default, in the absence of a specialized integration, downloading files from BigCommerce is a manual and time-consuming process. This limitation becomes apparent when you need to provide updates to partners, especially when they require direct access via platforms like Google Drive or Google Sheets.

With the default BigCommerce tools, you are compelled to create a new spreadsheet and manually upload the required updates. However, there is a more efficient approach that enables direct export from BigCommerce to Google Sheets. This is made possible by installing the Firebear Import & Export Tool.

In our comprehensive tutorial, we guide you through the process of exporting data, including products, customer information, and orders, from your BigCommerce store directly to Google Sheets. This streamlined approach significantly simplifies the data transfer process, ensuring that you can share critical updates and information seamlessly.

For further insights and details, be sure to explore our dedicated BigCommerce Google Sheets Import guide. And, don’t forget to peruse our BigCommerce Cookbook for a wealth of additional tips and tricks to optimize your e-commerce operations. With these resources at your disposal, you’ll be well-equipped to make the most of BigCommerce’s capabilities and enhance your online store’s efficiency.

Default BigCommerce Export

In the default approach, the process involves selecting your export profile, initiating the data transfer, and then manually retrieving the file once the export process is completed. 

BigCommerce FTP export

The challenge with this conventional method is its repetitive nature. Each time a partner or colleague requests an update, you find yourself locked into the same sequence: triggering the export, acquiring the update, and then either uploading it to a third-party platform or directly delivering it to the intended recipient.

However, there exists a far more efficient and streamlined strategy for sharing your exported files with your colleagues. Allow us to introduce you to the Improved Import & Export Tool, a versatile solution that simplifies the process of exporting data from your BigCommerce store to Google Sheets.

With this tool at your disposal, the complexities and repetitions of manual export procedures are eliminated. Instead, you gain the ability to effortlessly export and share data, saving you valuable time and ensuring that your partners and colleagues receive updates promptly and conveniently. Say goodbye to cumbersome export routines and hello to a more efficient and effective way of managing your data.

What is Google Sheets

Shopware 6 Google Sheets Import

Google Sheets, a widely recognized spreadsheet program developed by Google, offers a versatile and accessible solution for various data management needs. It’s not only free but also user-friendly, available via the web and accessible as a mobile app for both Android and iOS platforms.

One significant advantage of Google Sheets is its compatibility with Microsoft Excel file formats. This functionality allows you to effortlessly upload Excel files to Google Drive and convert them into Google Sheets tables with just a few clicks, making data interchange between the two platforms seamless.

A particularly noteworthy benefit of Google Sheets emerges when it comes to managing updates for your BigCommerce e-commerce website. If your BigCommerce update data is stored in a Google Sheets table, you no longer need to engage in the laborious process of manual downloading and re-importing. Instead, you can establish a direct and efficient channel of communication between these two systems. This not only simplifies the update process but also opens up opportunities for smooth data transfer from your e-commerce website to Google Sheets.

In the upcoming sections, we will guide you through the process of exporting customers, products, and orders from your BigCommerce store to Google Sheets, unlocking a world of possibilities for enhanced data management and streamlined operations.

How to export customers, orders, and products from BigCommerce to Google Sheets

To initiate the process of exporting data from your BigCommerce website to Google Sheets, follow these step-by-step instructions:

  1. Install the Improved Import & Export Tool: Begin by installing the Improved Import & Export Tool. This essential tool unlocks the capability to seamlessly export data from BigCommerce to Google Sheets.
  2. Obtain the Google Sheets Table ID (Optional): If needed, find the ID of your Google Sheets table. This step is optional, but it can be valuable if you have multiple sheets and need to specify the exact target for your export.
  3. Export Data from BigCommerce to Google Sheets: With the Improved Import & Export Tool installed and your Google Sheets Table ID ready (if applicable), proceed to export your desired data from your BigCommerce website to Google Sheets. This step enables you to effortlessly transfer information such as customers, products, and orders, ensuring that your data remains up-to-date and synchronized between both platforms.

By following these steps, you’ll harness the power of the Improved Import & Export Tool to streamline your data export processes, making it easier than ever to maintain and utilize your data effectively across BigCommerce and Google Sheets.

What is Google Sheets ID

Each Google Sheets spreadsheet is uniquely identified by a specific “spreadsheetId” value, which comprises a combination of letters, numbers, hyphens, or underscores. This “spreadsheetId” is an integral component of a Google Sheets URL, typically found in the following format:

Let’s take a closer look at a sample Google Sheets URL to better understand how to identify the “spreadsheetId”:

URL Example:

From this URL, we can discern that the corresponding “spreadsheetId” is:

This “spreadsheetId” serves as a unique identifier for the specific Google Sheets document, allowing you to pinpoint and access it directly for various purposes, including data imports and exports.

Prepare Google Drive

It’s worth noting that the Improved Import & Export Tool offers a versatile range of options for transferring your customers, products, and orders data into a Google Sheets spreadsheet hosted on your connected Google Drive account. You have two primary choices when exporting data:

  1. Export Data to an Existing Spreadsheet:
  • In this scenario, you can export data from your BigCommerce store to an existing Google Sheets spreadsheet. This option allows you to replace the current content of the chosen spreadsheet with updated information.
  • You can specify the existing spreadsheet either by its unique ID or its name. This flexibility ensures that you can work with spreadsheets that are organized in folders, making data management more efficient.
  1. Export Data to a New Google Spreadsheet:
  • Alternatively, you have the option to export your data into a brand-new Google Sheets spreadsheet. The Improved Import & Export Tool will create a fresh spreadsheet on your Google Drive for this purpose.
  • You can define a new name for this spreadsheet, which will be used during the creation process. This approach provides a clean slate for organizing and managing your data.

Additionally, it’s worth mentioning that you can collaborate with your partners or colleagues by sharing either the folder containing your spreadsheet or the spreadsheet itself. Sharing facilitates automatic updates and ensures that everyone involved stays informed and up-to-date with the latest data. This feature further enhances the collaborative capabilities of the Improved Import & Export Tool, making it a powerful asset for efficient data management and sharing.

Shopware 6 Google Sheets Import

Configure a new export profile

Now, let’s walk through the process of exporting products, customers, and orders from your BigCommerce store to Google Sheets using the Improved Import & Export Tool:

  1. Access the Export Functionality:
    • Start by navigating to Apps -> My Apps -> Firebear Import & Export Tool -> Export in your BigCommerce administration panel.
    • Click the “New Profile” button to initiate a new export profile setup.
  2. Configure the Export Profile:
    BigCommerce Google Sheets Export

    • In the “Configure export” screen, begin by specifying a name for your export profile, for example, “Google Sheets Export.”
    • Choose the entity you wish to export: products, orders, or customers.
    • If necessary, set up a schedule for updates to automate your exports.
    • Enable email notifications if you’d like to receive notifications related to the export process.
    • Select your desired file format, in this case, “google-sheets.” Please note that the application also supports other formats like CSV, XML, or XLSX.
    • Choose “Google Sheets” as your export source, granting the Improved Import & Export Tool access to your Google Drive storage. You can also export via FTP and to Google Drive. Standard file downloads are at your disposal too.
    • Depending on your preference, specify either a new file name or an existing spreadsheet’s ID. This choice dictates whether a new spreadsheet will be created or if data will be exported to an existing table.
    • If you have a server with limited resources, you can choose a lower bunch size that suits your needs.
  3. Map Your Data. Click “Continue” to proceed to the “Select columns” screen. Here, you can customize the column titles as per your partner’s requirements. Simply specify new values (“Rename”) in front of the default column titles (“Column”) to replace them with custom names.
    BigCommerce Google Sheets Export
  4. Create Filters. The third screen of your export profile provides the ability to create filters that narrow down the selection of records you add to your output. 
  5. Save Your Profile. After configuring the export mapping and filters, click the “Save & Close” button to save your BigCommerce Google Sheets export profile for future use.
  6. Initiate the Export. When you’re ready to initiate the export, click the “Export” button at the bottom of the screen. The Improved Import & Export Tool will launch the update, transferring your data file from BigCommerce to Google Sheets efficiently.
    BigCommerce Google Sheets Export

For more detailed information on the enhanced BigCommerce export capabilities, please consult our “Improved Import & Export Tool Manual.” This comprehensive resource provides in-depth insights into optimizing your data export processes and leveraging the full potential of the tool.

Other Features

Business owners on the BigCommerce platform are presented with an invaluable opportunity to effectively address a myriad of import and export challenges by leveraging the Firebear Import & Export Tool. Distinguished from the default data transfer tool, this software solution offers a comprehensive suite of features and functionalities, ensuring a seamless and efficient data management experience. Key components of the Firebear Import & Export Tool, currently available or slated for future implementation, encompass:

  1. Full Product Import and Export Capabilities. This tool empowers users to perform comprehensive import and export operations, encompassing product data along with custom properties (attributes). This versatility ensures that your product catalog remains up-to-date and aligned with your specific requirements.
  2. Import and Export Functionality for Customers. The tool extends its capabilities to include customer data, covering essential details including address information. Managing and synchronizing customer data becomes effortless, enhancing your customer relationship management processes.
  3. Export Functionality for Orders. Business owners can efficiently export order data, gaining insights into transaction details and sales analytics. This feature enhances order management and analysis capabilities.
  4. Comprehensive Product Properties Mapping. The tool offers robust product properties mapping, allowing users to define precise relationships between data fields. This feature ensures that your data is accurately represented and seamlessly integrated into your BigCommerce store.
  5. Flexible Import and Export Scheduling. Users can set up flexible schedules for import and export operations, automating data transfers and ensuring data remains current and relevant. This scheduling feature is particularly valuable for managing high volumes of data and frequent updates.
  6. File Format Compatibility. The tool is compatible with various file formats, including CSV, XLSX, and XLSX, accommodating diverse data sources and formats. This flexibility ensures smooth data transitions without format-related obstacles.
  7. Seamless Integration with Google Sheets. Notably, the Firebear Import & Export Tool seamlessly integrates with Google Sheets for both import and export operations. This integration streamlines data transfers between BigCommerce and Google Sheets, simplifying collaborative data management.
  8. Direct File Uploads. Users benefit from the convenience of direct file uploads, streamlining the data import and export processes. This feature simplifies the handling of data files, making data management more efficient.
  9. Secure FTP/FTPS Uploads. For added security in data transfer, the tool supports FTP and FTPS uploads. This ensures the safe and protected exchange of data between systems.
  10. Integration with Google Drive. Google Drive integration provides a hassle-free method for uploading data files, enhancing accessibility and convenience for users.

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In summary, the Firebear Import & Export Tool equips BigCommerce business owners with a comprehensive data management solution, surpassing the capabilities of the default data transfer tool. With support for multiple file formats, flexible scheduling, and integration with Google Sheets and Google Drive, this tool empowers users to streamline data import and export operations while maintaining data accuracy and relevance. It is a valuable asset for optimizing data management within the BigCommerce ecosystem.